Administrative Virtual Assistant Services
Take Back 15 Hours a Week With a Dedicated Administrative Virtual Assistant
Your calendar runs you instead of the other way around. Your inbox sits at 400 unread by Friday. Expense reports get filed a month late. The CRM hasn’t been updated in three weeks. None of this is billable work, but it all has to happen.
Why Your Highest-Paid People Are Stuck Doing Admin
Hiring a US-based executive assistant costs $55,000–$85,000 per year with benefits. Part-time freelancers are unreliable. Neither option makes sense for a solo operator or a growing team that just needs admin work off their plate.
A dedicated administrative virtual assistant from the Philippines handles the operational layer of your business so you can focus on strategy, clients, and revenue — at $10/hour.
Comprehensive Administrative Virtual Assistant Services
Our administrative VAs own the full admin and executive support workflow.
Calendar management. Schedule, reschedule, and confirm meetings across Google Calendar, Outlook, Calendly, SavvyCal, or Acuity. Resolve conflicts and protect deep-work time.
Inbox triage and management. Triage your email, draft replies in your voice for approval, handle routine correspondence directly, and flag only what needs your attention.
Data entry and database updates. Input, clean, and update records in Excel, Google Sheets, Airtable, HubSpot, Salesforce, QuickBooks, or your internal tools.
Document preparation. Draft, format, and proof contracts, proposals, presentations, and reports in Google Docs, Microsoft Word, PowerPoint, Keynote, or Notion.
Travel booking and coordination. Book flights, hotels, ground transport, restaurant reservations, and event logistics. Build detailed itineraries with confirmation numbers and contingencies.
Expense tracking and reports. Track receipts in Expensify, Ramp, Brex, QuickBooks, or your custom tool. Build monthly expense reports ready for your accountant.
CRM maintenance. Update contact records, log activities, build reports, and keep your pipeline clean in HubSpot, Salesforce, Pipedrive, GoHighLevel, or Monday CRM.
Meeting preparation and notes. Prep briefing documents before meetings, take live notes during calls, and send structured follow-up summaries with action items and owners.
Project coordination. Track tasks, deadlines, and deliverables in Asana, ClickUp, Monday, Notion, Trello, or Basecamp. Chase task owners for updates.
Vendor and client communication. Handle routine vendor correspondence, invoice follow-ups, client check-ins, and general front-of-house email and phone work.
Research and summaries. Research competitors, prospects, industries, tools, or suppliers. Deliver one-page executive summaries you can actually use.
File organization and documentation. Organize Google Drive, Dropbox, OneDrive, or Notion workspaces so you stop losing things. Build SOPs for recurring processes.
The Filipino Administrative VA Advantage
Detail-Oriented Work Ethic
Filipino professionals are known globally for meticulous attention to detail, patience, and follow-through — the exact traits a great administrative assistant needs.
Transparent $10/Hour Pricing
$10/hour for a full-time dedicated admin VA. Roughly $1,600/month — compared to $55K+ annual salaries for equivalent US hires. The ROI is typically obvious within the first 30 days.
Discretion and Long-Term Continuity
Your VA is assigned to you full-time and signs a strict NDA. They handle confidential information — calendars, contracts, client data — with the discretion of a senior in-house EA, and they stay with you for the long haul.
Strong Written and Spoken English
Filipino admin VAs write polished English email and draft presentations, contracts, and reports in exactly the voice your business needs. Not a weak-English data entry clerk — a genuine admin professional.
Administrative VA Pricing
$10/hour for a dedicated administrative virtual assistant. Full-time (40 hours/week) runs $1,600/month. Part-time (20 hours/week) runs $800/month.
Most solo operators and founders start at 20 hours/week. Growing teams and busy executives typically run full-time within 2–3 months. Many scale to multiple VAs as the business grows.
No setup fees. Month-to-month billing. Cancel or scale anytime.
All tools, software, and subscriptions stay in your name with you paying vendors directly. We don’t resell software or take margins on your tech stack.
How We Match Your Administrative Virtual Assistant
Every admin VA we shortlist has a bachelor’s degree, 2+ years of formal office or remote administrative experience, and strong written English. We filter heavily for proactive thinking — not just task-takers.
Our vetting includes: a written test (draft an email, build a formatted document, summarize a 20-minute meeting), a tools test (Google Workspace, Microsoft 365, your CRM), a live interview for professional communication, and a background check.
You review 2–3 shortlisted candidates — including their work samples — and pick your VA. Onboarding is 5–7 days and covers tool access, calendar protocols, inbox rules, communication preferences, and confidentiality training.
We track responsiveness, accuracy, and proactivity in the first 30 days. If your VA isn’t meeting expectations, we replace them at no charge.
Related Virtual Assistant Services
Most teams pair this role with another dedicated VA for a full operations stack:
Frequently Asked Questions
A general VA can do a bit of everything but lacks depth. An administrative VA specializes in executive support work — calendar, inbox, documents, CRM, meeting prep. They’re hired and vetted specifically for those skills, not as generalists.
Ready to hire your admin VA?
Book a free consultation and we’ll match you with a pre-vetted administrative virtual assistant within 3 business days.
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Brian Murphy
Sales / Co-founder
sales@esystemsmanagement.com