Small Business Virtual Assistant Services
Run Your Whole Business Operation With a Dedicated Small Business Virtual Assistant
As a small business owner you’re wearing every hat — sales, ops, support, marketing, bookkeeping, HR. The work is growing faster than your hours. You can’t justify five specialized hires yet, but you’re drowning in the everyday operations that come with running a real business.
Why the Middle Stage of Small Business Is the Hardest
Hiring a US-based general assistant runs $45K–$60K with benefits. Fiverr freelancers give inconsistent quality, disappear without warning, and can’t cover the breadth of work a real operator needs. Offshore BPOs send rotating agents with no continuity.
A dedicated small business virtual assistant from the Philippines is your first ops hire — a consistent long-term teammate who covers the full range of daily operations work at $10/hour, so you get your time back and your business gets its operator.
Comprehensive Small Business Virtual Assistant Services
Small business VAs are generalists by design — trained to cover the breadth of work a growing company needs.
Email and inbox management. Triage incoming email, draft replies in your voice, handle routine correspondence, book meetings, and flag urgent items.
Calendar and scheduling. Manage your calendar across team, client, and personal appointments. Handle rescheduling and reminders.
Customer support. Respond to customer inquiries via email, chat, or phone. Handle order questions, refunds, and basic troubleshooting.
Order processing and fulfillment. Process orders in your ecommerce, booking, or invoicing system. Coordinate with fulfillment partners and handle shipping updates.
Bookkeeping and data entry. Enter transactions, reconcile accounts, chase invoices, and keep QuickBooks, Xero, or Wave current. Not a full CPA replacement but enough to stop the year-end scramble.
Social media and content. Schedule posts, respond to comments and DMs, and maintain a consistent social presence across your main 2–3 channels.
Lead response and CRM updates. Respond to inbound leads, qualify interest, book meetings, and keep your CRM (HubSpot, Pipedrive, Zoho, GoHighLevel) clean.
Vendor and supplier coordination. Handle routine vendor communication, place reorders, track deliveries, and maintain supplier relationships.
Research and errand support. Research tools, competitors, prospects, or products. Handle personal-business admin like ordering supplies, booking travel, and managing subscriptions.
Reports and dashboards. Pull weekly or monthly reports on sales, support, and marketing performance. Build simple dashboards in Google Sheets or your BI tool.
Hiring and HR support. Post job ads, screen initial applications, schedule interviews, and handle onboarding paperwork for new team members.
Document and file organization. Organize Google Drive, Dropbox, or OneDrive. Build SOPs for recurring processes. Keep your business documented instead of trapped in your head.
The Filipino Small Business VA Advantage
True Generalists With Business Sense
Our small business VAs are trained across the full ops stack — not specialists waiting to be told what to do. They notice what’s breaking, propose fixes, and grow with your business as it scales.
Transparent $10/Hour Pricing
$10/hour flat. No surcharges for multi-skill work. A dedicated full-time VA runs $1,600/month — less than most small businesses spend on software subscriptions alone.
Long-Term Continuity
Your VA stays with you long-term and learns your business deeply. Many of our small business clients have had the same VA for 3+ years — becoming indispensable as their first ops hire.
Growth Partner, Not Just Task-Taker
Great small business VAs don’t just do the work — they build the systems so the work runs itself. SOPs, process docs, automation, delegation frameworks. Your business gets operationalized.
Small Business VA Pricing
$10/hour for a dedicated small business virtual assistant. Most small business owners start at 20 hours/week ($800/month) and scale to full-time ($1,600/month) within 2–3 months as they offload more work.
Part-time plans start at 10 hours/week for very small operations. Full-time is the most common and delivers the best ROI.
No setup fees. No long-term contract. Month-to-month billing.
Optional add-ons: multiple VAs for growing teams (operations + customer service + marketing), specialized industry training, and after-hours coverage.
How We Match Your Small Business Virtual Assistant
Every small business VA we shortlist has at least 2 years of experience supporting a small business or startup in a cross-functional role. We filter for proactive problem-solving, strong English communication, and broad tool fluency.
Our vetting includes: a written test (draft customer support responses, build a simple dashboard, write SOP for a sample process), a tools test (Google Workspace, common CRM, QuickBooks Online basics), a communication screen, and a live interview.
You review 2–3 candidates, pick your VA, and onboard in 5–7 days. Onboarding covers your business model, current tool stack, top priorities, communication preferences, and a shadow week with you on your day-to-day work.
We track task completion, quality, and proactivity in the first 30 days. Free replacements within the first month.
Related Virtual Assistant Services
Most clients pair this role with another dedicated VA for a full operations stack:
Frequently Asked Questions
Most small business owners are surprised to find 40–60% of their week is delegable. During onboarding we do a time audit and help you identify the 5–10 recurring tasks to hand off first. Once those are running smoothly, we expand scope.
Ready to hire your small business VA?
Book a free consultation and we’ll match you with a pre-vetted small business virtual assistant within 3 business days.