Legal Virtual Assistant Services
Scale Your Practice Without Hiring a Paralegal, With a Dedicated Legal Virtual Assistant
Your billable hours are stuck at 80% of capacity because you’re buried in intake calls, document prep, filing, and calendar chaos. Hiring a full-time paralegal runs $50K–$75K plus benefits and takes months to ramp. Local staffing agencies charge $35–$50/hour.
Why Solo and Small Law Firms Can’t Scale
Small and solo law firms face the same ops challenges as much larger firms — with none of the staffing budget. The billable-hour math stops working when you’re doing paralegal work yourself at $300/hour opportunity cost.
A dedicated legal virtual assistant from the Philippines provides structured paralegal and case-management support at $10/hour, with trained professionals who understand intake workflows, matter management, and legal document preparation.
Comprehensive Legal Virtual Assistant Services
Our legal VAs handle the operational layer of a modern practice — they don’t replace a licensed attorney, but they free you to be one.
Client intake management. Handle inbound intake calls and forms, screen for conflicts, collect retainer information, run basic qualification, and schedule consultations on your calendar.
Case and matter management. Maintain case files in Clio, MyCase, PracticePanther, Smokeball, Rocket Matter, Filevine, or your firm’s practice management software.
Document preparation. Draft standard engagement letters, retainer agreements, demand letters, discovery requests, pleadings, and routine correspondence from your templates.
Legal research support. Use Westlaw, Lexis, Fastcase, Casetext, or Google Scholar to pull cases, build case summaries, and prepare research memos for attorney review.
Calendar and deadline management. Docket court dates, filing deadlines, statute of limitations tracking, and discovery schedules. Use Outlook, Google Calendar, CalendarRules, or your practice management system.
Court filing and e-filing. Prepare and submit e-filings in jurisdiction-appropriate courts (PACER, state e-filing portals, municipal systems). Handle filing fee tracking and confirmations.
Billing and invoicing. Track billable hours in your time-tracking system, generate monthly invoices, send statements, and chase aging receivables.
Trust accounting support. Manage IOLTA deposits, withdrawals, and reconciliation under your direction. Ensure trust accounting compliance with state bar rules.
Client communication. Respond to routine client inquiries, send status updates, schedule follow-up meetings, and escalate substantive legal questions to you.
Contract review support. Redline and compare contract versions, track revisions, and prepare summary memos for attorney review. Not legal advice — document preparation only.
Records management and discovery. Organize discovery productions, maintain chronological case files, build privilege logs, and prepare trial binders.
Marketing and referral tracking. Manage your referral network, track source of leads, update CRM, run drip campaigns to past clients, and maintain your firm’s online reviews and Google Business Profile.
The Filipino Legal VA Advantage
Training on US Legal Workflows
Many Filipino professionals work in outsourced US legal services and understand American civil procedure, discovery, and filing conventions. We screen specifically for this background on our legal VA roster.
Transparent $10/Hour Pricing
$10/hour for a dedicated legal VA. Most solo practitioners need 20–30 hours/week at $800–$1,200/month — dramatically less than a local paralegal salary or agency billing.
Strict Confidentiality and NDA
Every legal VA signs a strict NDA. Access to confidential client data is least-privilege. We follow ABA Model Rule 5.3 guidance on supervising non-lawyer assistants.
Strong Writing and Attention to Detail
Legal work is unforgiving on typos, formatting errors, and deadline slips. Filipino professionals are known for meticulous work and strong written English — the exact skills a paralegal role demands.
Legal VA Pricing
$10/hour for a dedicated legal virtual assistant. Most solo and small firms run 20–30 hours/week ($800–$1,200/month). Full-time is ~$1,600/month — comparable to a part-time US paralegal but for full-time dedicated support.
No setup fees. Month-to-month billing. Software subscriptions (Clio, Westlaw, Lexis) remain in your firm’s name and under your license.
Optional add-ons: specialized litigation support, IP/patent docketing, real estate transaction management, immigration case preparation.
How We Match Your Legal Virtual Assistant
Every legal VA we shortlist has at least 2 years of experience in a legal support role — law firm, LPO, or in-house legal department. We filter heavily for English writing, attention to detail, and practice management tool familiarity.
Our vetting includes: a written test (draft a demand letter, build a deposition summary, format a pleading), a tools test (Clio or MyCase navigation), an English writing screen, a live interview, and a background check.
You review 2–3 candidates and their test outputs, pick your VA, and onboard in 7–10 days. Onboarding covers your practice management software, template library, communication preferences, confidentiality training, and supervising-attorney protocols.
We track accuracy, deadline adherence, and client communication satisfaction in the first 30 days. Free replacements within the first month.
Related Virtual Assistant Services
Most clients pair this role with another dedicated VA for a full operations stack:
Frequently Asked Questions
No. Our legal VAs are trained paralegals and legal support professionals, not licensed attorneys. They handle administrative and document-preparation work under your supervision. Any legal advice must come from you as the licensed attorney.
Ready to hire your legal VA?
Book a free consultation and we’ll match you with a pre-vetted legal virtual assistant within 3 business days.